Monthly payment updates on Aug. 1

The HOA board did its initial budget planning in May for the 2024-25 fiscal year that begins Aug. 1, and will decide at its July 24 meeting on the monthly maintenance dues. They are expected to go up 2 percent, a modest increase thanks to successful efforts to save thousands of dollars on natural gas and water. We are paying more for many other recurring expenses, and although our reserves are earning more interest lately through investment in a certificate of deposit (CD), we need to put more into reserves each month to cover inflation affecting future capital expenditures such as painting, roofing, and paving.

A planned cost saving is to make this the last year we mail out coupon books for the monthly payments. Most homeowners have stopped using the coupons because it is more convenient and less expensive to pay by online banking or auto-draft using the Personalized Property Management homeowner portal. Setting up an auto-draft guarantees that the correct amount will be withdrawn or charged on August 1 even if the homeowner is away or forgets about the update. The portal has how-to videos, but if you need further assistance with setting up electronic payments, contact PPM or a board member.

Using the portal also allows homeowners to request service, update their contact information, and make architectural variance applications. HOA rules & regulations require a written request for approval before a homeowner makes improvements or changes to the building walls, doors, windows, patios, gates, lighting, landscaping, planted trees and shrubs, and more. There are very specific rules for some installations such as satellite dishes and solar panels.

Board adopts policy on solar installations

Because the HOA is responsible for the maintenance of our roofs, the Board decided we need rules and procedures specifically addressing any proposed installations of solar energy systems. The proposed Solar Rules drafted with the help of legal counsel were adopted Sept. 19, 2023 after the required 28-day homeowner comment period. We anticipate that we will have to clarify some of the terms and conditions and possibly make some changes to the policy over time if homeowners encounter issues when submitting applications to our Architectural Control Committee.

A look back at 2022

We hope you all had a great holiday season, and a big thank you to the 45 homeowners who “braved” our Palm Springs winter chill to attend the annual meeting at Demuth Community Center on Jan. 28, 2023. A new law allows HOAs to save money on elections when uncontested. The election notice goes out earlier, and if the number of candidates is no more than the number of vacancies, they can be elected by acclamation, which happened with our three open board positions. Here’s the new board.

We have a new community manager at Personalized Property Management, Jennie Tidwell. David Schuknecht has taken on new responsibilities at PPM but remains available to advise Jennie. We wish to thank him and outgoing board members Steve Suttles and Steven Wolfe for their service. Suttles delivered his president’s report summarizing the work done the past year and extolling the “beauty of the property, general friendliness and kindness of neighbors.”

Thanks to Roy Landon for Board Service

Roy Landon and Dennis Smith recently sold their unit, so Roy resigned from the HOA board, which he served on for many years, including more than nine years as treasurer. The board was fortunate to have Roy’s experience in accounting and finance. Roy helped stabilize and grow the Reserve Fund to deal with future community needs. He was actively involved with roofing, painting and repaving projects and updating the HOA Rules and Regulations, contributing to the value of all of our homes.

The board sent out a call for nominations to fill the vacancy for a term ending in February 2023. Hopefully, more than one homeowner volunteers, ensuring we can maintain a full five-member board in the event of future vacancies. 

President’s report sums up “eventful year”

The Feb. 20 annual meeting was by necessity the first held by videoconference. Only about ten homeowners attended in addition to the five board members, so we hope those who missed the meeting will read this recap.

Enough homeowners returned ballots by mail to ensure a quorum of 41 votes. Two routine motions were approved without opposition and the three incumbent candidates were overwhelmingly re-elected to the three open board seats: Greg Reid, Roy Landon and Steven Wolfe. The board officer positions remain unchanged.

Board President Carl Toland, who has a year remaining in his term, gave a report looking back at “an eventful year.” He said the board, the management company and our contractors had been diligent in maintaining our property values. “Projects and actions that flaunt our rules, regulations and Bylaws are given notification in a timely manner.”

Three owners who replaced rooftop HVAC units recently set a good example of following the rules — notifying the management company, submitting the Architectural Variance forms found on our website, and working with the HOA’s roofers. We recognize homeowners feel less time pressure regarding air-conditioning when it is 70 degrees outside as opposed to 120 degrees, but the process is necessary to protect fragile roof tiles.

Seven owners of two-bedroom units obtained HOA permission this past year to install desertscape in front of their units. The HOA removed the lawn and in-ground trash bins, and the owners paid for the materials and landscaping work. We thank them for this cost sharing, which saves on lawn irrigation and mowing. 

Toland praised the completion in April of the repainting project and the work of landscaper Ismael Ramirez in relocating sprinklers away from the buildings, pruning shrubs and trees, and facilitating two tree-trimming projects by other contractors. Timely palm tree trimming kept blossoms out of the pools this summer, and aggressive trimming of jacaranda and pine trees helped ensure we lost no large limbs during recent windstorms that wreaked havoc elsewhere in the area.

Several units went on the market recently and sold quickly at record high prices. “This is good and bad news because we hate to see our friends move away,” Toland said. “Please make it a point to welcome our new community members as much as social distancing will allow.” Looking ahead, he said he hoped a bingo get-together canceled in April because of COVID can take place this year, probably in the fall.

In the homeowners’ comment portion of the annual meeting, topics discussed included whether we could increase hedges to deter intruders or use video surveillance. The board agreed to consider these suggestions.

The treasurer’s report was emailed to all homeowners on the HOA Board mailing list.

A 2/22 important meeting

Homeowners are invited to attend the HOA’s annual meeting on Saturday Feb. 22 at 9:30 a.m. at Demuth Park community center, 3601 E. Mesquite Ave.
 
Homeowners should check their mail for an envelope containing official voting instructions and a ballot for electing directors. While we have two candidates for two positions, please mail in your ballot whether or not you plan to attend the meeting. Your vote helps meet the required meeting quorum. If a quorum is not achieved, it will be necessary to call a second meeting at additional expense to the Association.
 
The current board president, Carl Toland, is running for another term on the board. Katie Ullman is running for a first term. Nominations have closed. Director Jeff Welsh is leaving the board.
 
At the meeting, the HOA’s director of elections will tabulate, certify and announce the election results. The current board will report on the HOA’s budget and financial forecast, recap last year’s events, and look ahead at major programs scheduled for the coming year. The new directors will hold an organizational meeting, electing officers.
 
Any homeowners who did not receive a ballot or need to replace a spoiled ballot should call our community manager, David Schuknecht at Personalized Property Management, 760-325-9500.

Annual meeting scheduled for March 2

Homeowners are invited to attend the HOA’s annual meeting on Saturday, March 2 at 10 a.m. at Demuth Park community center, 3601 E. Mesquite Ave. Note the location has changed from prior years.

Homeowners should check their mail for an envelope containing official voting instructions and a ballot for electing directors. While we have three candidates for three positions, please mail in your ballot whether or not you plan to attend the meeting. Your vote helps meet the required meeting quorum. If a quorum is not achieved, it will be necessary to call a second meeting at additional expense to the Association.

The current board secretary, Michael Pagliaro, is running for a second term on the board. Gary Manchester and Linda Seymour are seeking their first terms. Nominations have closed. The current president, Chuck Mendenhall, and treasurer, Rosanne Kumins, are leaving the board as of the end of the meeting on March 2. Directors Carl Toland and Jeff Welsh remain on the board for another year.

At the meeting, the HOA’s director of elections will tabulate, certify and announce the election results. The current board will report on the HOA’s budget and financial forecast, recap  last year’s events, and look ahead at major programs scheduled for the coming year. The new directors will hold an organizational meeting, electing officers.

Any homeowners who did not receive a ballot or need to replace a spoiled ballot should call our community manager, David Schuknecht at Personalized Property Management, 760-325-9500.

Annual Meeting 2018: President’s Report

The annual meeting was held on February 10, 2018. Reports from the Board and good discussion from the residents helped outline events planned for the upcoming months. This newsletter highlights the remarks made at the meeting.

Election Results: The Director of Elections, Carolyn McDonald ably assisted by David Lamski, announced that the necessary quorum had voted. Two board members were elected: Carl Toland and write-in candidate Dennis Turrone.

President’s Remarks: During the past summer, signage was replaced in each cul de sac entrance. These new signs will be augmented, as requested by residents, to include the range of house numbers in each and, where necessary, additional lighting. Two major projects will be scheduled in the coming months. A protective slurry coat will be applied to the asphalt which was installed 4 years ago. The other major project will be preventive work to the flat portions of our roofs. The roofs will be cleaned, patched where necessary, and resprayed with a sun/uv protective coat. This is required every 10 years or so, and it protects the foam from deteriorating. Residents will be advised when the work is scheduled for their area.

Both of these projects are part of our regular maintenance schedule. Funding comes from our Reserve Account. Both projects are major expenditures amounting to approximately $125,000. The Board will continue to manage the Reserve Account to ensure its adequacy and will, of course, notify residents if additional contributions are necessary in the future.

—Chuck Mendenhall

Annual poolside bingo

Saturday, April 8, 3:30 to 5 p.m. at the Center Pool

Join us for the social highlight of the year! Meet your neighbors, including your HOA board of directors. Bring your favorite appetizer to share with one another. Each year brings out super-delicious new items and old favorites. And the bingo, a dollar a card, so bring lots of singles. Five games will be played.

BYOB, no glass allowed at pool. Bar area provided outside the pool area. Ice, soft drinks and water provided.

For more information or any questions, please call Brian.

November 2016 treasurer’s report

Report from Rosanne Kumins

At this time, we have seen only two months of spending in the operating budget of the current fiscal year, and we are on target with the budget.  Thus, I am hopeful that our expenditures during the next 10 months will be in line with our full-year budget.

One of the larger annual expenditures in the operating budget is for earthquake insurance. Some good news this year is that this premium did not increase. However, on the opposite side of the ledger, we are hearing some public discussion about a sharp rise in the cost of water and other utilities, all of which may impact our budget, but it is too early to make any predictions.

Canyon South 1 HOA also has a budget for long term asset replacements called the reserve fund. Dollars are set aside each month for items such as asphalt, stucco, painting, pools and equipment, roof repair, and other related infrastructure items. Each month $7,624 or approximately 27% of your monthly homeowner maintenance fees are contributed to this reserve. The concept behind this reserve fund, is to make possible major improvements without special assessments. This year for example, the east pool and spa were completely resurfaced. Each year the Board of Directors conducts a review, with the assistance of a reserve specialist, to determine the adequacy of the fund. A summary of the study is then included with the annual packet of HOA materials distributed to homeowners every June.